Is this your next challenge in DFI Non-trade Procurement coordination?

• Provide general administrative support for four senior Procurement Managers across nine countries
• Own the preparation and facilitation of the monthly Significant Contracts approval meeting, with senior stakeholders and the Exec. operating board.  Key activities include:
  • Liaising with various EAs to agree meeting schedule
  • Preparing agenda
  • Booking meeting rooms and online video links to ensure a seamless international meeting
  • Managing pre-read milestones
  • Consolidating required information for presentation decks
  • Facilitating pre and main meetings
  • Issuing next steps
• Administrate Procurement events such as team meetings, training, governance updates, etc. by ensuring all are professionally organized and executed
• Process all travel related administration for Procurement team members including:
  • Flight and hotel bookings
  • Travel & Visa requirements
  • Expenses management
• Represent procurement at the upcoming 2024 office refit and refurbishment committee meetings
• Support working environment and ESG improvement work streams
• Manage and handle confidential documents, correspondences, records, and maintain an organized filing system.
• Perform clerical duties which include document vetting, data entry, filing, etc. related to different processes in contract administration.

Do you have experience in providing business support?

• Minimum 1-2 years clerical experience in a professional environment
• Fluent in English and Cantonese (Verbal and written)
• Mature and sharp communication skills
• Service mindset and be able to work with people at different levels, both internally and externally
• Strong computer literacy with excellent MS Office skills
• High degree of attention to detail, numeracy and analytical skills and be a good problem solver
• Pro-active, self-motivated, well-organized, efficient and ability to work under pressure
• Ambition to continue to develop a career in a fast-paced muti national company
• Able to work independently and complete the given tasks punctually

If you have the right skills and experience, this is an opportunity to build your career with Pan Asia’s leading retailer.